Roles & Responsibilities

Officers of the Association

President

The responsibilities of the President shall include, but not be limited to:

Oversee all activities of the league;
Designate duties to the Board of Directors;
Establish and appoint Board members including Directors and committee chairs as needed;
To run DIVA Board of Directors meetings;
Serve as liaison between DIVA and the gay and lesbian community, the city of Dallas and other organizations which the league is involved with;
Serve as a liaison between DIVA and NAGVA regarding the Fall Classic, Austin Summerfest, and other matters;
Foster growth within the organization as a whole;
Serve as main point of contact for the athletic venues utilized by DIVA
Recruit potential sponsors for the league
To set out future goals for the league while being mindful of the successes of the past;
Foster interaction between the different divisions; and
Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Treasurer

The responsibilities of the Treasurer shall include, but not be limited to:

Keep a record and balance of DIVA accounts;
Serve as liaison between DIVA and institutions handling accounts;
Inform Board of Directors on current status of DIVA accounts;
Working with President to develop season budget organizing costs into categories and comparing actual costs to budgeted costs;
Ensure that all government paperwork is correctly completed every year;
Look for ways to better use our resources; and
Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Secretary/Historian

The responsibilities of the Secretary shall include, but not be limited to:

Take, distribute and maintain minutes for each Board Meeting;
Remind Board Members of meetings, activities and other milestones;
Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Vice President for League Play

The responsibilities of the Vice President for League Play shall include, but not be limited to:

Supervise, Train, and Assist the Division Representatives;
Create a season play schedule for all divisions;
Coordinate all protests from team Captains and ensure communication of sanctions;
Coordinate the purchase of equipment with the Treasurer;
Maintain and publish the weekly standings for each division; and
Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Vice President for Membership

The responsibilities of the Vice President for Membership shall include, but not be limited to:

Coordinate with the Skill Development and Evaluations Committees the organization of all new and returning member clinics during season registration;
Coordinate the Season Draft for all divisions including working with Director of Registration to create draft cards;
Maintain and enforce a current list of eligible substitutes for each division;
Work with the Skill Development Committee on the season practices for each division;
Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Vice President for Marketing and Outreach

The responsibilities of the Vice President for Marketing and Outreach shall include, but not be limited to:

Communicate announcements and league events to the DIVA membership through the website (DIVADallas.org), the member portal (diva.leagueapps.com), DIVA social media channels, and member email;
Facilitate and ensure that DIVA has adequate advertising in appropriate venues (local media, social media, etc.) and report campaign results to DIVA board;
Develop and execute a recruitment plan each season;
Develop attrition surveys for non-returning members to gauge satisfaction and reasons for leaving;
Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Directors of the Association

Division Representative (7)

The responsibilities of the Division Representative shall include, but not be limited to:

Represent the Division in the best interest of the division as a whole;
Oversee weekly and tournament play and practices to ensure that all runs smoothly;
Act as a liaison between members of the division who have a dispute;
Find captains for season teams;
Communicate with team captains regarding any problems during the season;
Make an effort to make new members feel welcomed and orient them to DIVA;
Communicate important and relevant information to the players of that Division;
Foster growth in the amount of players in the Division;
Encourage players of the division to be active in all DIVA activities, including helping other divisions to improve their skill level.

Director of Officiating

The responsibilities of the Director of Officiating shall include, but not be limited to:

Coordinate the season referee and scorekeeping clinics;
Ensure that Referees and Scorers are evaluated/given feedback throughout the season;
Maintain and enforce a current list of eligible referees and scorekeepers;
Assist in Rules Interpretations for all Protests

Director of Registration

The responsibilities of the Director of Registration shall include, but not be limited to:

Maintain a current roster of players by division, including addresses, telephone numbers, e-mail addresses and birthdays;
Oversee the registration process for all leagues and events. and ensure that players have signed required waivers;
Set up all league and event registrations in membership database (LeagueApps) and coordinate with VP of Marketing and Communications for league dissemination and communication needs;
Address all issues related to new registrations and changes to current registrations;
Oversee creation and use of promotional tools, such as league t-shirts, banners etc;
Coordinate with the Treasurer to ensure that all players have paid dues and fees;

Director of Communication

The responsibilities of the Director of Communication shall include, but not be limited to:

Ensure the content of the website (DIVADallas.org) and member portal (diva.leagueapps.com) is up to date and maintained with the latest league information and technology;
Create content for all DIVA-owned social media outlets, including divisional pages, and serve as moderator of the Member Resource Facebook Group;

Director of Outreach and Fundraising

The responsibilities of the Director of Outreach and Fundraising shall include, but not be limited to:

Oversee the promotion of the league in the community;
Coordinate DIVA’s participation in the PRIDE Parade;
Oversee events like Miss DIVA and the DIVA After Dark

Director of Tournaments

The responsibilities of the Director of Tournaments shall include, but not be limited to:

Oversee the DIVA Fall Classic, Austin Summerfest and other NAGVA Tournaments;
Coordinate the End of Season DIVA Tournaments

Director of Skill Development

The responsibilities of the Director of Skill Development shall include, but not be limited to:

Help coordinate the New Member Clinics securing individuals to run the drills;
Work with the Division Representatives to teach skills during weekly practices
Coordinate additional Skill Clinics during the Season

Director of Evaluations

The responsibilities of the Director of Evaluations shall include, but not be limited to:

Help Coordinate the New Member Clinics securing individuals from all divisions to evaluate new members;
Coordinate the In-Season Evaluation Process for current members;
Select and Train Committee Chairs for each Divisions Re-Evaluation Committee;
Meet with Chairs and Evaluations Committee members throughout the season.

Director of Social Activities

The responsibilities of the Director of Social Activities shall include, but not be limited to:

Coordinate social activities for DIVA members away from the volleyball courts
Help coordinate the Crazy Clover and Bumpkin Pumpkin tournaments.

Director of Technology (DoT)

The responsibilities of the Director of Technology (DoT) shall include, but not be limited to:

Developing and implementing the organizations’ technology strategy, including identifying and recommending appropriate technologies, practices, and solutions to support the organization’s operations and goals;
Overseeing the management of the organization’s hardware, software, and Software as a Service (SaaS) systems;
Ensuring the organization’s data security and privacy policies are in place and followed;
Coordinating with the Vice President of Marketing and Outreach and the Director of Communication to manage the organization’s website and digital communications (social media, email communications, and digital fundraising);
Providing technical support and training to organizational staff and volunteers;
Developing, implementing, and documenting disaster recovery plans, backup strategies for critical data, and documenting data security and privacy policies;
Coordinating with the Treasurer with regard to technology budgets for the organization and ensuring alignment with organizational goals;
Maintaining relationships with any vendors, contractors, or service providers to ensure quality and cost-effective services;
Staying current with industry trends, new technologies, and IT best practices to make ongoing recommendations for upgrades, changes, or improvements; and
Work to support the DIVA Mission Statement, initiatives of the Board of Directors, as well as overall good sportsmanship and fun in the league.

Elections

Elections are held every two years for the following positions:
- Even years: President, VP Marketing and Outreach, Secretary/Historian
- Odd years: VP League Play, VP Membership, Treasurer
Elections every year for Division Representatives
Director-level and other positions not listed above are appointed by the President and confirmed by the Board